Coworking space software, from the desk to the company invoice

What wears an owner down every day

• Who sits where?

  Fixed desks, hot desks and offices in a spreadsheet, and a desk given to two members because an old lease was never updated.

• Room hours nobody counts

  Every member has monthly meeting-room hours, and you cannot see who went over to bill them.

• Ten invoices for one company

  A company has five members, and every month it receives scattered invoices instead of one.

What Govia gives you

• The floor map

  Desks, offices and rooms by zone, each showing its current lease.

• Leases with seats

  A desk or office lease with its seats for the term, held so it is never let twice, with freeze and cancel by policy for individual members.

• Rooms and hour allowances

  Each lease carries monthly room hours; bookings count against them and the overage is billed.

• Monthly company billing

  One invoice a month per company for all its members, plus their extra room hours.

• Member door pass

  Members carry a pass in their portal, scanned at the door and logged, and an expired lease is turned away.

• Mail log

  Mail and parcels on the member's file: received, notified, collected.

• Visitors log

  Visitors signed in and out against the member they are visiting.

Inside the system

How your day runs on Govia

1. The lease

   A member or company signs for a desk or office, held on the map for the term.

2. Entry

   Members enter with the pass from their portal, and the entry is logged.

3. Meeting rooms

   Members book rooms from your page or at reception, and the hours come out of their allowance.

4. Month end

   One invoice per company covering its members and extra hours, with a payment link.

Why Govia

• No double-letting

  A desk held by a lease cannot be given to anyone else over the same dates.

• Overage gets billed

  Hours over the allowance are measured from the bookings themselves and added to the invoice.

• Occupancy in view

  Occupancy, vacancies and leases ending within 60 days on the home screen.

• A better member experience

  A door pass, room booking and payment links on the member's phone.

• Arabic first, in your trade’s words

  The whole system runs in Arabic, right to left, and names things the way your business does: client, patient, member or tenant.

• Automatic WhatsApp messages

  Booking confirmations, appointment reminders and verification codes reach your customers on WhatsApp without anyone typing them.

• Local payments

  Payment links with mada, Apple Pay and cards, plus instalments with Tabby and Tamara through Tap.

• Tax invoices with QR

  ZATCA-ready tax invoices with QR (generation phase), issued with every payment.

• On Riyadh time

  Appointments, reports and reminders run on Riyadh time and the Saudi working week, wherever the system is opened.

• An assistant that answers and prepares

  Ask it about your numbers and screens and it answers, then prepares the action for you to approve with one tap.

Questions before you start

Related businesses

• Serviced Offices & Meeting Rooms